The Purchasing unit coordinates the procurement of goods and services for the County by implementation and maintenance of a system in full accordance with requirements set forth in New York State General Municipal Law, Sections 103 and 104B, and local County law. Each request to purchase is evaluated to determine the appropriate means for acquisition at the best price available.
The day to day operational management is provided by Central Services Administration. Coordination of various projects such as: the telecommunications centralization, copier centralization, and equipment evaluation, as well as several other cost saving programs are part of the day to day responsibility of Central Services. New centralized programs to reduce costs are continually under review for implementation.
In addition to serving all County departments, this Division also serves qualified outside agencies, local municipalities, fire and school districts. Dutchess County will assist in the continued development and enhancement of a County wide purchasing cooperative to further reduce costs to all agencies involved.
The County of Dutchess is interested in increasing the interest and participation, by vendors, in our procurement programs. The County uses a number of different methods to reach its procurement goals--from a straight purchase to formal bids. The Contract Administration unit has in place a formal bidding process that encourages all vendors to participate.
Vendors who are interested in obtaining detailed bid documents, request for proposals or request for quotes, may register online by clicking on the following link: Hudson Valley Municipal Purchasing Group
Vendors who do not have internet access or have questions concerning the registration process may call BidNet at 1-800-835-4603 and press option #1 for the Vendor Support Department.
The registration process presents the vendor with two options: free registration in which vendors must visit the web site to search for bidding opportunities or pay the annual fee of $50 to BidNet for automatic e-mail notification. In either case, the vendor can view and download the bid documents.
For additional information concerning the registration process, contact Contract Administration at 845-486-3650.