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Auditing/Budget/Finance



Auditing/Budget/Finance
Q.   How do I apply for funding from the New York State Office of Children & Family Services (OCFS)?

Send an email request to jnotaro@dutchessny.gov.

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Q.   What do I do regarding OCFS (Office of Children and Family Services) funding if I have a personnel change during the year?

Notify the Division of Youth Services in writing of the new employee, their position, and their start date.  Also include a copy of their resume.

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Q.   Does Dutchess County sell the tax liens filed in the Dutchess County Clerk's Office?

No, we hold the lien and collect 12% interest.

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Q.   Does the Commissioner of Finance accept the US postmark as the payment date?

Yes. But not from a postage meter.

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Q.   When are property taxes due?

County and town taxes can be paid without penalty by February 28th to the Town Tax Collector or Receiver.  Note: Some towns extend this deadline for seniors on Social Security.  Check with the individual town.  See the Tax Collection Calendar on Finance's webpages  -or-  for more info contact: (845) 486-2025, Option 1.

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Q.   What do I do if I need to amend my OCFS (Office of Children and Family Services) budget?

Submit your request in writing to the Division of Youth Services and a budget amendment will be prepared.

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Q.   Can I pay my property taxes in installments?

County and Town taxes can be paid in installments only in the Towns of Hyde Park, Poughkeepsie and Wappinger.  In all other towns, you must pay in full.

For more info contact: (845) 486-2025, Option 1.

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Q.   How do I make a bid on county owned property that is being auctioned?

Do research on properties on the surplus list. For example, consider whether the local municipality will allow you to use the property the way you want to use it.  If you have never bid before, it is a very good idea to consult with an attorney. Once you have completed your research and determined what you would like to pay for the property, make an offer using the Purchase Bid Form (.pdf) and the Private Bid Terms of Sale Form (.pdf).

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Q.   What happens after I pay for property obtained through the county's property auction?

Upon written acceptance of your bid and receipt of payment in full, signed NY State Forms, and signed Purchase Bid Form and Private Bid Terms of Sale Form, Legislative approval must be obtained. This process can take 2 - 3 months. After the Legislature adopts the resolution and the County Executive signs the resolution, the County Attorney’s office will prepare a deed. The Commissioner of Finance will then file your deed along with the required NY State forms that you signed when you paid for the property. You do not have to be present. The County Clerk will record your deed and return the original document to you.

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Q.   How can I obtain information on sales tax?

Specific sales tax questions can be directed to the NYS Department of Taxation and Finance at 1-800-225-5829 or on their web site http://www.tax.state.ny.us/.

For more info contact: (845) 486-2033.

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Q.   How can I get a list of property the County has acquired for back taxes?

Visit the webpages of the Real Property Tax Service Agency.

For more info contact: (845) 486-2025, Option 1.

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Q.   What is the address and phone number of the Commissioner of Finance?

The address and phone number of the Commissioner of Finance is:
     22 Market Street, 3rd floor
     Poughkeepsie, NY 12601
     (845) 486-2025

If you have additional questions, please call any of the following numbers:
486-2026,  486-2027,  486-2028,  486-2029, 486-2073 or  486-2040
       -or-
e-Mail our department at:
     rptaxfinance@co.dutchess.ny.us  (tax information)
     accountingfinance@co.dutchess.ny.us (general information)

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Q.   Is there a minimum bid on county owned property that is being auctioned?

No, the Commissioner of Finance takes market value and the amount of tax arrears into consideration when making a decision on each bid.

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Q.   What happens to property that does not close after the annual auction of county owned property?

When a property has been offered for auction once and does not close, it becomes surplus property. The Commissioner of Finance will consider written bids only, to purchase any of the properties on the Surplus List.

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Q.   What is the role of the County Comptroller?

The Comptroller is the chief accounting and auditing officer of the County and is elected from the County at large for a term of four years beginning with the first day of the January following his/her election.  As detailed in the Dutchess County Charter, the powers and duties of the Comptroller include the following: 
 
 "(a) maintain records of appropriations, encumbrances and expenditures, and prescribe approved methods of accounting for all units of County government, unless otherwise required by the State Comptroller;
 
 (b) certify the availability of funds for all requisitions, contracts, purchase orders and other documents by which the County incurs financial obligations or for the expenditure of funds for which the County is responsible;
 
 (c) prescribe the form of receipts, vouchers, bills, and claims, unless otherwise required by the State Comptroller;
 
 (d) audit and certify for payment all lawful claims or charges against the County, whether for payroll or otherwise, or against funds for which the County is responsible in whole or in part;
 
 (e) audit the financial records and accounts of all units of County government charged with any duty relating to funds of the County or for which the County is responsible;
 
 (f) submit reports to the County Executive or County Legislature in such form and detail and at such times as either may require; and
 
 (g) have all the powers and perform all the duties conferred or imposed by law upon a county comptroller, and perform such other related duties required by the County Executive or County Legislature."

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Q.   When is a tax lien considered a tax lien?

County and Town taxes (including special district taxes) are considered a lien on the property on January 1 of the year in which the tax bill was issued.

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Q.   How and where do I pay property taxes?

Taxes are payable to Towns, School Districts & Villages.  Delinquent taxes are payable to the Dutchess County Commissioner of Finance.

For more info contact: (845) 486-2025, Option 1.

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Q.   When can I expect reimbursement for my OCFS (Office of Children and Family Services) claim?

Not-for-Profits should allow at least two weeks for processing.  Municipalities may have a longer wait.

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Q.   Does Dutchess County collect property taxes for the two cities in Dutchess County?

No, the City of Beacon and the City of Poughkeepsie collect and enforce their own taxes.

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Q.   How are penalties and interest calculated on property taxes?

Penalties are usually 5% and interest is calculated at 12% per annum.

For more info contact: (845) 486-2025, Option 1.

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Q.   When is the annual auction of county owned property conducted?

The annual auction on county owned properties is usually conducted in October. For more information contact the Dutchess County Finance Department at (845) 486-2025, Option 1.  For detailed information on tax foreclosed properties, includng parcel photographs, visit  Haroff Auction & Realty.

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Q.   Does the Commissioner of Finance accept credit card payments?

No, we do not accept credit card payments at this time.

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Q.   Does Dutchess County collect Hotel Occupancy Taxes?

Hotels, motels and bed and breakfasts operating in Dutchess County must be registered with the Commissioner of Finance.  They are required to collect hotel occupancy taxes from their guests on the County’s behalf.  See Finance's webpage Hotel Occupancy Taxes  -or-  for more info contact: (845) 486-2033.

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Q.   What do I need to send to the Youth Bureau with my OCFS (Office of Children and Family Services) claim forms?

We require backup documentation for expenses claimed (i.e. payroll registers, copies of bills, receipts and copies of checks.)

For more info contact: youthservices@co.dutchess.ny.us  or call 845-486-3660.

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Q.   Why does Dutchess County do a title search on my property?

If your property has unpaid taxes and is on the List of Delinquent Taxes, and remain unpaid for 4 months, we do a title search in preparation for the notification process that takes place during the final 90 days of foreclosure.

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Q.   Where can I get OCFS (Office of Children and Family Services) fiscal policies and procedures?

Click on the following link to view NYS OCFS Fiscal Policies and Procedures Local Assistance Programs (.pdf)

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Q.   Where do I obtain a tax map certification?

Tax map certification may be obtained in the office of the Commissioner of Finance, 3rd Floor, 22 Market Street, Poughkeepsie, New York.  Certification includes all tax currently collectible, without penalty, at the time of the request.  The fee for the certification is $15.00.

For more info contact: (845) 486-2025, Option 1.

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Q.   How do I contact the auctioneer of the county owned property auction?

The auctioneer at this time is  Haroff Auction & Realty. They can be reached at 1-800-292-7653  -or-  via email at haroff@aol.com.  They provide a brochure and have informational meetings prior to the auction.

For more info contact: (845) 486-2025, Option 1.

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